What is an email trail and how to turn it into PDF (2025)
Learn what an email trail is and how to turn one into a PDF in just a few clicks!
An email trail is a message along with all its replies, forming a single conversation thread. It lets you review the full history of the discussion and quickly find important details. You can also save an email trail as a PDF, which is especially useful for legal matters. We'll delve more into email trails in this article, so read on!
How to turn an email trail into a PDF
You could turn an email trail into a PDF for many reasons, with the most common reasons being for professional or legal purposes. You may need to submit the webmail trail as physical evidence of your communication with someone. Here’s how to do it:
- Open your email account.
- Double-click the desired message.
- Open its trail.
- Go to the “print” option in your browser.
- Select “Save as PDF.”
- Choose the destination of the file.
- Choose an appropriate name.
- Click “Save.”
Go to where you saved the file to ensure it’s there.
It’s important to observe that different email providers may have slightly different steps. And depending on your situation, you may wish to send the email trail online. Read below how to proceed in this case.
How to send email trails
Go to your email account. Open an email. Then, open its trail. Finally, select the option “Forward all.” Choose the recipients in your address book. Write a descriptive subject line, and click “send.” Done; you’ve sent an email trail!
Who can view email trails?
All recipients involved in the conversation can see email trails. But, when you’re sending it to someone else, be sure to use the “Forward all” option. Otherwise, the recipient will only receive the latest message.
Email chain or trail?
They’re synonyms. Both are emails sent after the initial reply, documenting the conversation’s history. You can forward it to other people, or you can save it in PDF. You can use other synonyms, like “email thread.”
Email trail synonym
The most common synonym for “email trail” is “email chain.” But there are many others you can use to convey your message if you wish to use synonyms to keep your text from sounding repetitive; read below for some email trail synonyms.
- Email thread
- Email chain
- Email stream
- Email sequence
- Email conversation
What’s an email trail audit?
An email audit trail consists of tracking email messages. The goal is to keep a record of them. This practice is common in companies. They use it to know if workers are breaking policies.
Doing so is critical for online security, as it prevents workers from engaging in activities that may endanger the company’s systems. Reckless online behaviour may make the workplace susceptible to things like:
- Malware
- Spam
- Viruses
- Phishing emails
Our website hosting plans ensure protection through an HTTPS protocol and an SSL certificate, but it’s still critical for companies to take preventive measures against all email threats.